Privacy Policy
Last updated: December 29, 2025
Overview
When Can We Play ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our scheduling service.
Information We Collect
For Hosts (Account Holders)
- Email address (for authentication)
- Event data you create (titles, descriptions, date ranges)
- Subscription status (Free or Pro)
For Guests (No Account Required)
- Display name (chosen by participant)
- Availability selections for specific events
Automatically Collected
- Basic usage analytics (page views, feature usage)
- Device type and browser information
- Anonymized request identifiers for rate limiting (automatically deleted after 30 days, not personally identifiable)
How We Use Your Information
- Provide and improve our scheduling service
- Send authentication codes and important service emails
- Process Pro subscription payments (via Stripe)
- Display relevant advertisements to Free users
- Protect against abuse and maintain security
Third-Party Services
We use trusted third-party services to operate When Can We Play:
- Supabase - Authentication and database hosting
- Stripe - Payment processing for Pro subscriptions
- Google AdSense - Advertising for Free users
- Vercel - Application hosting
Data Retention
Event data is retained for the duration of the event plus a reasonable period for reference. You can delete your account from the settings page.
Your Rights
You have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate data
- Request deletion of your data
- Opt out of marketing communications
Contact Us
If you have questions about this Privacy Policy or your data, please contact us.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date.